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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to make sure that all gas appliances as well as chimneys and flues are regularly inspected. The law also requires that you provide a copy the check to your tenants. If the engineer believes that any installation or appliance is imminently dangerous they will ask permission to shut off gas from the system and recommend the installation of inspection hatches. What is a Gas Safety Certificate (GSC)? A gas safety certificate for landlords is a document that proves that the gas appliances and flues have been checked by a certified gas engineer. Landlords are legally required arrange a gas safety check every year for each rental property they own. The inspection is conducted by a Gas Safe registered engineer and makes sure that all pipes appliances, flues, and pipes are in good working order and that they comply with the safety regulations. The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. This must be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenure. CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form lists the date of the last gas inspection or test and the results of these, any actions or issues that need to be addressed, and the name of the person who conducted the check. If the Gas Safety check highlights any problems with a gas device the engineer will provide advice on what must be done to ensure its safe use. If a gas appliance is found to be immediately dangerous or abnormally dangerous the gas supply needs to be turned off until the issue has been resolved. If a tenant does not allow access for the gas safety checks to be carried out, it is an offence that is criminal. If necessary landlords can apply to the courts for an order to stop the tenant from preventing gas safety inspections. However, it's often easier to send a letter that describes why the check is vital and what is required. This will encourage a reluctant tenant to allow access and, in the event that they do not, the landlord may need to consider starting the process of eviction. How often should I receive a Gas Safety Certificate? Landlords and letting agencies are required by law to conduct an annual gas safety check on all flues and gas appliances that are supplied to tenants. This is to ensure that their equipment is safe for use and that there aren't any gas leaks in the property. Gas inspections are a crucial obligation for landlords, and they should ensure that they are completed by a qualified engineer. The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that a gas inspection has been completed by a qualified engineer within the last 12 months. It is given to the landlord and must be given to the tenant as proof of the security of the gas supply. It is valid for 12 months and has to be renewed annually. If a landlord does not provide their tenants with a Gas Safety Certificate then they are breaking the law and could be punished by the local authority. Gas Safety checks must be performed by landlords on time. They should also keep a copy of the certificate in case tenants request it. Installing inspection hatches in all gas appliances is a good idea as it allows engineers to easily access the appliances to conduct annual inspections. The engineer will label the appliance as 'at-risk' and may recommend that tenants refrain from using the boiler until the inspection hatch has been installed. The landlords should also ensure that they provide their tenants with at least 24 hours notice before they visit the property to conduct Gas Safety checks. This will allow tenants to prepare for the visit and provide permission if needed. If gas safety certificate and boiler service refuses the engineer's entry the landlord must explain the reason why it is necessary and what happens should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord can decide to evict the tenant under section 21 of the 1988 Housing Act. What happens if you don't own a Gas Safety Certificate? It is the legal responsibility of a landlord to make sure that their property has a gas safety certificate valid before tenants move in. Infractions to this law could result in the landlord being charged or being fined a significant amount. The regulations also stipulate that landlords must give a copy of the gas safety report to their tenants on request. Gas Safe registered engineers must visit the rental home of the landlord to conduct an inspection of all gas appliances. During the inspection, an engineer will identify any issues that could pose a danger to tenants. The engineer will then issue the CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate). This is a crucial document that every tenant should keep. This document provides information on gas installations in a rental home, including when they were tested and expiration dates. It will help tenants recognize any issues with the appliances or installation and ensure that they know how to reach a Gas Safe engineer to have them tested. Landlords must give a gas safety report to their tenants, both new and current, within 28 days after the engineer has visited their property. They must also provide a copy the CP12 to the tenant on the day their tenancy commences. Landlords that fail to provide the the gas certificate can be prosecuted and could face unlimited fines or six months in prison. Similar to this, landlords should ensure that carbon monoxide detectors work in their properties and have them tested every month. The landlord is accountable for repairing an alarm that does not work. The rules for this are applicable to council, private and housing association landlords, as well as to licensable houses of multiple Occupation (HMOs). In June 2017 In June 2017, the High Court ruled that it was illegal for landlords to issue Section 21 notices without providing their tenants with an official Gas Safety Certificate. The decision was based upon a law that requires landlords who have assured shorthold leases to obtain an official gas safety certificate for their property prior to when tenants move in. How do I obtain a Gas Safety Certificate? Landlords have a legal responsibility to ensure that the gas appliances, flues and pipework in their homes are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To be in compliance with the regulations, landlords are required to conduct annual gas inspections of all gas appliances and flues that they install for use in the property. This is referred to as a CP12 gas safety certificate and it must be signed by a certified Gas Safe registered engineer after each inspection. Landlords should also think about having a boiler inspection done at the same time as the CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable price. They will examine the seals of boiler burners as well as look for cracks and leaks in the flue system and clean the heat exchanger, and perform general maintenance. The CP12 document is often referred to as the 'landlord gas safety certificate' although it is officially called the Gas Safety Record documentation. It contains the results of safety tests, as well as specifics about any issues or actions that need to be addressed. Landlords must provide their tenants the CP12 document within 28 days after the Gas Safety Check is completed. It is essential that landlords or letting agents only permit Gas Safe registered engineers to enter the premises to conduct safety checks and for maintenance. It is essential to inform tenants on the importance of permitting gas engineers access to the property. They should explain that the engineer is there to keep them safe from carbon dioxide poisoning. If the tenant is reluctant to let access in it's the landlord's or letting agent's duty to explain the legal responsibilities in writing and then follow by visiting the property to force entry if necessary. Gas Safe ID cards should be requested by tenants prior to entering the property. This will ensure that the engineer is competent to work on your home's systems and therefore be trusted to carry out the safety check. It is also important to keep in mind that the gas engineer is legally allowed to cut off any defective equipment and cut off your gas supplies when necessary.